REMINDER FOR ACADEMIC STAFF

Important Information Systems and Links

• Moodle – share learning materials, send messages to students, assign tasks, collect assignmengt submissions and give feedback. 

• Study information system Tahvel – academic calendar, timetable, list of participants, protocols, feedback surveys. 

• ELA Digi ABC - user manuals (Moodle, Tahvel, Zoom etc). (in Estonian) 

• Instructions on how to format written assignments.

• Google site for academic staff - extra materials to support teaching and R&D, including classroom observation system. (in Estonian and/or English). 

• Presentation template

• Study Regulations – the organisation of teaching is primarily governed by the Study Regulations (approved on 04.06.2025, valid from 31.08.2025).

• Good Practice of Teaching in the Estonian Aviation Academy from take-off to landing

Key Contacts

• Office of Academic Affairs: ope@eava.ee, Room C101

• Academic Developer: Katri Sild, katri.sild@eava.ee, Room B206

• Educational Technologist: Anu Roio, anu.roio@eava.ee, Room B206

• Coordinator of International Studies: Kadri Seil, kadri.seil@eava.ee, Room C101

• IT Support: it@eava.ee, Room B207

Planning of Studies and Subject Course Programmes

• The start and end dates of semesters/periods and other important study-related deadlines are specified in the academic calendar and the study schedule specific to each study group. (Study Regulations 4.2)

• One credit point (ECTS / ECVET) equals 26 hours of student learning, including contact learning, independent study, practical training, and assessment. (Study Regulations 4.3, 4.4)

• Each subject course is planned for the semester in which it takes place and is described in the syllabus. The programme is compiled by the responsible teaching staff member in cooperation with other lecturers involved, and approved by the study programme manager by the deadline specified in the academic calendar. The syllabus is published in the Study Information System (Study Regulations 4.5)

• The syllabus includes (Study Regulations 4.6, 6.4.3):

  • forms of study and their proportions,

  • list of topics,

  • description of independent work,

  • assessment methods and criteria aligned with learning outcomes,

  • principles for calculating the final grade,

  • list or location of required and recommended study materials,

  • procedures for addressing academic insufficiency.

• Each subject course has a Moodle course that supports learning and complies with the quality requirements set for e-learning. (Study Regulations 4.7)

Timetable and Ongoing Teaching 

• Teaching is carried out according to the timetable divided into semesters or periods. (Study Regulations § 4.8)

• The teaching staff member responsible for the subject course ensures that teaching takes place according to the subject course programme and timetable. (§ 4.9)

• If the timetable cannot be followed due to unforeseen circumstances, the responsible teaching staff member must immediately notify students and the Office of Academic Affairs (ope@eava.ee). (§ 4.10)

• A student is fully exempt from teaching activities during participation in Defence Force reserve or additional reserve gatherings, or in case of military mobilisation.

• Upon receiving the respective call-up notice, the student must inform the teaching staff members and the Office of Academic Affairs in advance.

• If the student has fulfilled the notification requirement, the teaching staff member is obliged to organise the student's studies in a way that allows the student to catch up during the same semester. (§ 4.12)

• At the beginning of the subject course, the teaching staff member introduces the students to the objectives, learning outcomes, and assessment criteria of the course.

Assessment

• Assessment of learning outcomes is either (Study Regulations § 6.4.2):

  • differentiated (grades A, B, C, D, E, F), or

  • undifferentiated (grades “pass” / “fail”).

• A subject course (including the graduation thesis or graduation exam) is considered passed once the student receives a positive result in the assessment of learning outcomes. Positive results: A, B, C, D, E or “pass”. Negative results: F, “fail” or “Failure to Appear” (§ 6.4.3)

• The procedures for addressing academic insufficiency are defined in the subject course programme. (§ 6.4.3)

• The final grade may be based either on multiple components (e.g. homework, tests, exam, assessment) or only on the final assessment (e.g. exam or thesis defence) at the end of the study period. (§ 6.4.7)

• Generally, at least three exam/assessment dates are scheduled, including opportunities for resits. Students may attempt to pass each assessment up to two times per subject course. All assessments must be completed by the end of the semester. (§ 6.4.8)

• The teaching staff member has the right not to allow a student to take the assessment if the student has not met the prerequisites defined in the subject course programme. In such cases, a negative result (F or “fail”) will be recorded. (§ 6.4.9)

• A re-assessment to improve a positive grade is not allowed. (§ 6.4.13)

• If a student is removed from the assessment due to academic fraud, a negative result is recorded in the study protocol.(§ 6.4.16)

• If a student fails to appear for an assessment: The grade recorded will be “Failure to Appear”. If no valid reason is presented, this attempt counts as used If a valid reason (especially health-related) is provided within five working days, the mark will be removed. The student has the right to retake the assessment within two weeks after the valid reason no longer applies. (§ 6.4.14, 6.4.15)

• The final assessment protocol must be composed and approved in the Study Information System by the responsible teaching staff member within five working days of the final assessment. (§ 6.4.12)

Academic Ethics 

• All parties involved in teaching are expected to follow academic ethical principles and to be examples of fair and just behaviour. (Study Regulations § 10.1)

• Students are obligated to follow academic ethical principles and the good study practice in all academic activities. (§ 5.2.4)

• Breaches of academic ethics are addressed in Chapter 10 of the Study Regulations. 

• Dishonourable conduct includes (§ 10.2): 

  • Academic fraud

  • Significant violations of recognised behavioural norms or academic traditions

  • Forgery of documents

  • Failing to attend practical training without valid reason

  • Intentionally committed crimes

• In case of dishonourable conduct, any party involved in study activities may submit a written, reasoned proposal to the Head of the Quality and Safety Department to initiate proceedings.(§ 10.2)

• Academic fraud is defined as(§ 10.4):

  • Using unauthorised materials or help during assessment

  • Submitting someone else’s work under your own name or using parts of it without proper citation

  • Resubmitting one’s own work in the same or a different subject course without explicit permission from the teaching staff

• The Academy has the right to check written assignments using a plagiarism detection system and add the documents to the system's database. (§ 6.4.11)

• A teaching staff member who discovers academic fraud must Issue a written warning that can be reproduced. In case of a more serious breach, submit a written, reasoned proposal to the Head of the Quality and Safety Department to initiate formal proceedings (§ 10.5)

• In the event of a confirmed case of academic fraud, the grade for that subject course will be recorded as negative, and no reassessment is permitted during the same semester. (§ 10.11)

• In the case of a second offence, the committee will generally recommend expulsion from the Academy (deletion from the matriculation register). (§ 10.12)

For Guest Lecturers

The Procedure for Remuneration and Reimbursement of Expenses for persons providing services under the law of obligations contracts at the Estonian Aviation Academy regulates, among other things, the calculation of fees and the reimbursement of travel and accommodation expenses.

If your contract includes the reimbursement of travel and/or accommodation costs:

• For reimbursement of travel expenses, please send your travel receipts (scanned or photographed), along with the dates of your lectures, to ope@eava.ee. Alternatively, the documents can be brought directly to the Office of Academic Affairs (Room C101).

• Accommodation arrangements are made in cooperation with the Information Management Specialist. Therefore, if accommodation is needed, please notify us at ope@eava.ee as early as possible. Reimbursement of accommodation expenses based on receipts is only possible in exceptional cases. When requesting accommodation, please include the dates and your hotel preference (e.g., Hotel Sophia, Pallas Hotel, Dorpat Hotel).